Office suite purchases are single-payment purchases intended for use on one computer. Office suites include applications such as Word, Excel, PowerPoint, and OneNote, but do not give access to cloud storage, Office Online, or any Office 365 products. These applications are not updated automatically, so companies must buy the latest version of Office again when it becomes available.
Office 365, on the other hand, provides Exchange hosting and comes with several cloud-based applications. Office 365 plans are paid for through an annual subscription. Each license allows five installations of Office to avoid versioning conflicts. These plans give businesses access to the desktop and web versions of Office applications, as well as cloud-based storage and services such as Exchange Online, SharePoint, and Skype for Business. With Office 365, a company will always have the latest version of Office regularly updated with new features and experiences.
In the past, businesses would have to purchase and install new software and equipment for each new employee. With Office 365, adding new employees is as simple as adding licenses to the account. All services are then provided to your employees immediately.
Integration and Collaboration
Office 365 integrates seamlessly with your systems, allowing your teams to communicate and collaborate better.
Company files are accessible on the go. All you need is an internet connection and you can quickly retrieve or work on documents from anywhere, on any device.
Office 365 subscriptions offer access to several cloud-based services that can increase productivity, improve communication, and enhance collaboration. Below are some key services that may be useful to your business.
With Office 365, your Office apps will always be current and can be installed on up to five devices per license.
Exchange Online is Microsoft’s hosted version of its email and calendar application. The service offers reliable email, better collaboration, and enhanced security over other webmail platforms.
SharePoint is a cloud-based storage and collaboration platform that functions like an intranet site, allowing users to create, store, and share information. SharePoint is quickly replacing the need for on-site file servers, allowing access to files from anywhere so long as a user has an internet connection.
OneDrive is another cloud-based storage platform that lets users access and share files from anywhere. Think of OneDrive as your employees’ personal drive that also allows them to share individual files and folders with others.
OneNote is a note taking program used by individuals or groups that gathers and organizes notes, drawings, and screenshots. OneNote is easily accessible on all mobile devices.
Skype for Business
Skype for Business is a communication platform that uses instant messaging, video conferencing, calling, and screen sharing to bring employees and remote partners together.
Teams is a communication app that combines chat, meetings, notes, and attachments. The service makes it easier for groups to collaborate on projects and tasks.
Yammer is an internal social network service that allows employees to quickly share files and updates, as well as discuss projects, campaigns, and more.
You may also be wondering when to move to Office 365. Many companies make the switch when it’s time to replace their Exchange server. Microsoft stopped providing mainstream support for Exchange Server 2010 in January 2015 and extended support will end in October 2020. Migrating to Office 365 will eliminate the need to purchase and maintain hardware and software. Additionally, once you migrate, you’ll never need to upgrade to a new version of Exchange — you’re always using the latest version with Office 365.
Before choosing a path, you should meet with a Wood Dragon IT consultant to develop a strategy designed to help you fully capitalize on your technology investment.